Whether you are setting things up properly from the start or trying to fix tools that have become messy and disconnected, we help make your systems work for your business.
Instead of making the business easier to run, disconnected systems create extra admin, missed opportunities and hours of unnecessary work, hidden in the day-to-day.
Australian small-business owners lose an average of 19.8 hours every week to work that spills into their personal lives. Disconnected systems make the admin burden grow quickly.
When enquiries come through while you’re busy, after hours, or across different platforms, potential customers are forgotten and they simply move on to the next business.
Australian SMEs waste an average of 7 hours a week verifying information and fixing errors manually. When your software doesn’t talk, you become the integration.
59% of Australian SMEs report disconnected tools are making work harder than it needs to be. Instead of working together, software leaves business owners jumping between platforms. When software creates more work, something has gone wrong. We fix it.
Imagine finishing the day without a pile of admin waiting for you.
Imagine leads being followed up, information flowing where it needs to go, and the repetitive work happening in the background, without you having to remember every little step.
A customer calls while you’re on the job, sends a message after hours, or fills out a form. Instead of relying on someone to remember to call them back, Weave makes sure every enquiry is captured and put in front of the right person.
No more wondering who called, what they wanted, or whether anyone followed it up.
Someone asks for a quote but you’re flat out and forget to follow up. Weave keeps those enquiries moving — reminding you when someone needs a nudge so good jobs don’t quietly go elsewhere.
The goal isn’t more leads. It’s making sure the leads you already have don’t get away. anyone followed it up.
A new customer gives you their details once. Normally you’d enter them into your CRM, accounting software, calendar and job system separately. Weave connects these so information entered once shows up where it’s needed.
No more doing the same job four times.
If you’re using Xero, MYOB or QuickBooks, you can automatically text or email customers when an invoice is due — and follow up on overdue accounts without lifting a finger.
Instead of chasing payments on a Friday afternoon, your systems do the reminding for you.
The end of a job doesn’t have to be the end of the relationship. Weave can create a process that remembers when a customer is due, prompts your team and reaches out automatically when it’s time to rebook.
The system remembers when your customer needs you again, so you don’t have to.
Your customer information is in one system, jobs are in another, invoices are in Xero and appointments are in a calendar. Instead of jumping between five different places, Weave brings the information you need together.
See the state of your business at a glance, in one place.
Our three stages we take to assess, transform, and make sure your admin doesn’t hold you back.
A practical first step to uncover where time, leads, and money are getting lost. We'll review inquiries, quoting, invoicing, follow-up, and admin.
A right-sized system build designed around your workflow, team, and goals. Turning what we uncover into a clean setup, the right tools, and integrations.
Ongoing support as your business changes. When forms need updating, integrations break, or small issues start causing friction, we keep things moving.
Start with a free 30-minute assessment — no obligation.
Your business isn’t off-the-shelf, so why should your systems be?
| Criterion | Off-the-Shelf (SaaS) | Bespoke Development |
|
|---|---|---|---|
| Cost |
~ Cheap to start,
subscriptions stack |
× Large upfront cost,
ongoing dev fees |
✓ One-time setup, only what you need
|
| Fits how you work |
× You adapt to the software
|
✓ Built exactly to spec
|
✓ Configured around how you
already work |
| Getting set up |
× You configure it yourself
|
× A full development process
|
✓ We set it up around your business
|
| Connecting your tools |
~ Only what's already supported
|
~ Usually needs custom work
|
✓ Connects the tools you already use
|
| Ongoing upkeep |
~ They maintain the app,
not your setup |
× Maintenance
burden falls on you |
✓ We look after your setup
|
| Changing and growing |
× Migration is painful
|
× Changes get expensive
|
✓ Add and connect tools as you grow
|
| Best suited for | Simple, standard processes |
Complex, specialised requirements |
Businesses that need their tools to work together |
Weave bridges the gap.
We take proven software and configure, connect and tailor it around how your business actually works. The flexibility of a bespoke system, without the cost of building one.
Service based SMB business’s are our bread and butter, from tradies to coaches and trainers, we make sure their systems actually work.
If you quote, book, deliver, and invoice customers, weave got you covered.
We help manage not only your back-end systems, but the entire customer journey, making sure nothing, and no one, gets left behind.
Our free 30-minute Business Operations Assessment is the perfect opportunity to step back and identify where wasted time is costing you money.
If we don’t think there’s enough here to justify a Weave setup, we’ll tell you.
Ready to make it easier? Book your free 30-minute assessment.
WEAVE is best suited for small-to-medium Australian service businesses, especially owner-operators and small teams dealing with messy admin, missed leads, disconnected tools, or underused software.
We commonly work with businesses such as trades, cleaners, landscapers, pet groomers, mechanics, detailers, photographers, caterers, and other local operators with admin-heavy workflows.
We work with a range of business tools across CRM, accounting, job management, automation, forms, payments, and customer communication.
This may include platforms such as HubSpot, Zoho, ServiceM8, Xero, MYOB, Zapier, Square, Jotform, and similar tools depending on what your business actually needs.
The tool itself is not the point. The fit is.
That is often where we can help most.
Many businesses already pay for tools that are poorly set up, underused, or disconnected from the rest of the business. We look at whether your current tools can be improved before recommending anything new.
That is completely fine.
We can help you get things set up properly from the start with a simple, practical system that fits your workflow without over complicating the business.
You do.
In most cases, software accounts should be owned by your business, under your billing and login structure. WEAVE is added with the access needed to configure and support the system.
This keeps ownership clear and makes sure the system remains yours.
The assessment is free because it helps us understand whether we are the right fit for your business before recommending any paid work.
It also gives you a clearer view of where time, leads, money, or customer experience may be getting lost in your current process.
If we do not think we can genuinely help, we would rather tell you upfront.
Pricing depends on complexity.
Most setups are $1,495, however, for simple setups we might charge depending on the number of systems, integrations, automation, migration needs, and training required.
We will always be upfront about scope and cost before work begins.
Yes.
Our Ongoing Care Plan provides support for minor updates, broken integrations, form changes, user access changes, and general system maintenance under fair usage.
If a request becomes a larger piece of work, we will scope it separately before moving ahead.
Still have questions? Book Your Operational Assessment!
